Legal & Compliance
Collect legal documents — with full audit trails
Request contracts, disclosures, and certifications from multiple parties. Track every submission with timestamped logs.
Q1 2025 Tax Documents
Due Mar 15, 2025
Checklist
Recipients
Sarah Chen
James Wilson
Maria Garcia
Recent activity
The problem
Multiple parties, different timelines
Legal matters involve many stakeholders. Coordinating document collection across firms, clients, and counterparties is manual and error-prone.
No proof of when documents were received
Email timestamps are unreliable for compliance. You need a clear, tamper-evident record of when each document was submitted.
Confidential documents in open channels
Contracts, NDAs, and disclosures arrive through insecure channels with no access control or retention policy.
Regulatory deadlines with no room for error
Compliance filings have hard deadlines. Missing a single document from one party can jeopardize the entire process.
The solution
Multi-party document requests
Send one request to multiple parties. Each gets their own secure link and checklist. Track all responses in one place.
Immutable audit trail
Every action is logged with timestamps: link opened, file uploaded, file replaced. Export the full trail as CSV.
Configurable data retention
Set retention from 14 days to 1 year. Data auto-purges after the retention period, or delete it manually anytime.
GDPR-compliant by design
FolioDoc operates as a data processor under GDPR. DPA included. Full account and request deletion available.
See it in action
This is what your clients experience — a simple, secure upload portal.
Client upload portal
Request from Apex Accounting
Q1 2025 Tax Documents
Due Mar 15, 2025
Audit trail
Sarah Chen Uploaded W-2 / 1099 forms
Sarah Chen Opened magic link
FolioDoc Sent reminder to James Wilson
Maria Garcia Uploaded lease agreement
FolioDoc Request created by you
How it works
Define the document requirements
List the contracts, disclosures, or certifications you need. Set a regulatory deadline.
Invite multiple parties
Add counterparties, clients, or external counsel. Each receives their own secure upload link.
Parties submit documents independently
Each party sees only their checklist. They upload documents on their own schedule. FolioDoc handles reminders.
Review, download, and export
Monitor completion across all parties. Download documents. Export the full audit trail as CSV for compliance records.
Why FolioDoc
- Immutable audit trail for every submission
- Configurable data retention (14 days to 1 year)
- Multi-party requests with individual tracking
- GDPR-compliant — DPA included
- Secure links with SHA-256 hashed tokens
- CSV export for compliance documentation